Docketing Specialist – Remote

• Manage and review records and enter schedules or deadlines into the docketing system as needed.
• Generate reports detailing appointments and deadlines.
• Review state and federal court rules as well as research specific judges’ preferences and standards for date calculations and distribute that information to team members.
• Ability to recognize conflicting data prior to entry.
• Ensure retention of source documents/docket confirmation in the Document Management System.
• Generate and proof for quality all routine and specialized docketing system reports, as well as generate and distribute docket reports in accordance with Docketing Department reporting schedule.
• Keep abreast of developments, procedures, and rules in forums where practicing as well as general state and federal practice.
• Undertake detailed research into calendaring.
• Be able to perform date calculations, applying jurisdictional rules.
• Research and interpret laws, and regulations.
• Familiarity with Docketing department functions and terminology, information collection methods and date-trapping.

• Provide guidance to lawyers, paralegals and administrative staff on understanding the content of Docketing reports.
• Assist Docketing team members as back-up and to provide additional support, as needed.
• Attend and participate in Docketing Department and/or CIRS team virtual meetings.
• Actively interact and collaborate with team members to provide deliverables and service to the highest and sustainable level of quality and professionalism as defined by CIRS department and/or Firm standards.
• Communicate routinely with the Firm Docketing Services Manager and/or Sr. Manager, Firm Docketing Services about emerging issues or circumstances involving the Docketing Group.  Ensure issues are escalated timely.
• Actively assist and support the Firm Docketing Services Manager and/or Sr. Manager, Firm Docketing Services in daily operations and functions.
• Maintain awareness of trends, developments and new technologies impacting the Docketing Department.
• Participate in CIRS and/or Firm project teams/task forces in various initiatives.
• Assume additional duties and/or responsibilities, as requested.

• To support the health and safety of our teams and work spaces, we require employees to be fully vaccinated against COVID-19 or to have received an approved accommodation based on medical condition or sincerely held religious belief or practice, or as otherwise required by applicable law. Please let us know if you’d like to discuss the policy or available accommodations before proceeding with our recruitment process.
• Bachelor’s degree or equivalent experience, and 3 years minimum experience in litigation.
• Experience with, CourtAlert or other docketing systems preferred.
• Proficient in all Microsoft applications, including but not limited to Word, Excel, Outlook, and the Document Management System (DMS).
• Familiarity with PACER and Electronic Court Filings (ECFs).
• Excellent research, analytical and reasoning skills, including a demonstrated understanding of how data interrelates.
• Excellent and consistent attention to detail and accuracy.
• Strong verbal and written communication skills and able to effectively communicate and provide explanations to all levels of attorneys and staff in the Firm.
• Ability to effectively handle multi-task assignments within the parameters of the job functions, and to perform in an environment of shifting turnaround deadlines.
• Strong ability to take ownership and responsibility for projects or special assignments.
• Solid initiative and independent judgment skills.
• Reliable, dependable and able to work independently or as part of a team.
• Excellent customer service orientation; positive and proactive manner; strong work ethic.

Please note, we are not working with outside recruiters for this position.

In accordance with the Colorado Equal Pay for Equal Work Act, the expected salary range for this Colorado position is between $51,900 and $81,200 In accordance with New York City’s Wage Transparency Law, the expected salary range for this New York City position is between $57,200 and $90,500 In accordance with California’s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $50,800 and $99,200 In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $57,300 and $86,400.  Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.