Billing Specialist II

• Collaborate with attorneys and staff to  create, distribute, edit,  post and submit legal bills via various methods
• Maintain a list of special arrangements, billing guidelines, attorney preferences, billing rates within IFT (Catwalk), fee caps, formatting and expense requirements for client matters and ensure these requirements are adhered to
• Prioritize and meet aggressive deadlines
• Perform a pre-review of fees and initial review of prebill to ensure accuracy
• Push fees from IFT (Catwalk) to Aderant
• Push checks ready to print from IFT (Catwalk) to Aderant
• Ensure Custom Data Fields are setup in IFT (Catwalk)
• Work with the Matter Maintenance Team on updates to client matters requested by clients or attorneys once matters are opened
• Collaborate with the eBilling Team to assist in the successful submission of bills, along with resolving  rejections and appeals
• Resolve billing-related issues from internal and external clients
• Coordinate with other teams within the Accounting department to address questions/problems related to the billing process
• Prepare adhoc reports, providing analysis of financial and historical data
• Resolve complex billing issues by working with the Billing Attorney and client
• Proactively recommend improvements to existing processes

• 2+ years of billing experience required
• Legal billing experience preferred
• Aderant experience  is a plus
• Strong Microsoft Office skills, particularly with Excel and Outlook
• Strong oral and written communication skills including the ability to interact with all levels of staff and attorneys
• Must be customer service oriented with strong problem solving skills
• Must be detailed oriented  and possess strong organizational skills
• Ability to work under pressure and handle multiple tasks simultaneously
• Ability to work overtime, as needed in order to fulfil the firm’s goals

Please note, we are not working with outside recruiters for this position.

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Sick Time, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.