Legal Practice Assistant

• Provide professional administrative support to multiple attorneys to assist them in meeting client deliverables.
• Prepare client intake forms, initiate conflict checks, prepare engagement letters, and open new files.
• Create, edit, format, revise and redline documents; compose routine correspondence and accurately proofread court filings and other legal and non-legal documents, including client status reports; perform blacklining and redlining; create table of contents and table of authorities. Utilize cutting-edge technology to prepare drafts of answers and discovery documents.
• Organize, compile and prepare case documents and exhibits for e-filing with courts, government agencies and attorneys.
• Proactively maintain an overview of attorney workload and clients/matters, accurately maintain calendars and dockets.
• Assist with the billing process, including review/edit of proformas and resolution of billing issues.
• Maintain electronic files using a document management system and identify files to be closed.
• Coordinate travel, meeting and presentation arrangements; compile and submit expenses for reimbursement; track attorney CLE credits for reporting.
• Support the attorney’s business development, marketing and professional activities to secure new clients.

• Excellent technology, keyboarding skills, and competency in Microsoft Office, including   Word, Outlook, Excel, and PowerPoint.
• Ability to learn and embrace new skills, technology, and best practices with an always-willing, can-do attitude. Strong oral and written language and communication skills, including excellent spelling, grammar, punctuation, proofreading, form and style; ability to collaborate smoothly with external and internal clients and other firm departments.
• Ability to exercise professional judgment to assess priorities, respond appropriately to inquiries, troubleshoot problems and identify solutions, escalate issues when appropriate, and seek clarification and direction in a timely and thoughtful manner.  Accuracy in document preparation, calendaring, and communication is essential.
• Excellent organizational and time management skills, including the ability to initiate, organize, and prioritize work tasks, which may have competing deadlines, perform multiple tasks simultaneously, and demonstrate flexibility and initiative to ensure tasks are completed.
• Must be detail-oriented and proactive, able to identify action items, and implement follow-up procedures to ensure tasks are managed and carried through to completion.
• Teamwork – must be willing and able to help others and share knowledge and skills.
• Prior administrative support and/or experience in the legal field and knowledge of federal and local rules and experience in e-filing in administrative agency and state and federal courts is preferred.  Knowledge of labor and employment law and removals is a plus.

Please note, we are not working with outside recruiters for this position.

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Sick Time, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.