Business Immigration File Clerk

• Retrieves files and transports files to and from centralized HD file room and individual workstations/offices as requested.
• Responsible for loose filing for attorneys and staff in practice group.
• Daily p.m. USCIS Fed Ex package preparation.
• Pulls and prepares closed files for attorney review.
• Daily RMS audit of pending closed files, to-be-filed and paralegal overflow files.
• Assists with  biweekly RMS audit of files located in attorney offices.
• Assists with monthly RMS audit of files located in HD file room.
• Assists with file closing and on-site file organization projects.
• Assists with preparation to remove on-site files to off-site storage facility.
• Assists with file retrieval from off-site file storage vendor.
• Provides back-up coverage for Copy Clerk to assist with vendor escorts and copy projects.
• Provides back-up coverage for front desk personnel as needed.
• Receipt/approval data entry as requested.
• Preparation of approval packages to Foreign Nationals as requested.

• To support the health and safety of our teams and work spaces, we require employees to be fully vaccinated against COVID-19 or to have received an approved accommodation based on medical condition or sincerely held religious belief or practice, or as otherwise required by applicable law. Please let us know if you’d like to discuss the policy or available accommodations before proceeding with our recruitment process.

• 1+ years of office filing experience in a high-volume environment.
• High school diploma required; some college preferred.
• Strong records and filing skills.
• Good keyboarding skills; ability to type 45+ WPM.
• Superior understanding of correct grammar, spelling and punctuation.
• Excellent organizational skills; ability to organize, manage, prioritize, and handle numerous projects/tasks.
• Excellent attention to detail and strong time management skills.
• Ability to work well under pressure, with a professional demeanor.
• Strong client service skills are crucial in this team oriented environment.
• Proficient in all Microsoft applications, including but not limited to Word, Excel, Outlook.
• Enjoy working in a team-oriented and fast-paced environment.
• Flexibility to work weekend overtime for monthly RMS monthly audits; willing to commit to work additional hours when necessary to reach Firm objectives.

We are not working with outside recruiters for this position.

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Sick Time, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.