Business Immigration Intake Specialist

• Coordinate and schedule calls and maintain attorney(s) calendar.
• Copy and assemble case files.
• Scan and save case files to the firm document management system.
• Use firm systems to create client-matter billing numbers and file barcodes.
• Monitor inbox for incoming visa requests.
• Process initiation requests by entering them into VisaTrax/Zoom; send necessary questionnaires to the Visa Beneficiary (VB) and US managers to complete and return to Ogletree Deakins.
• Initiate extension cases assigned.
• File creation, including requesting client matter numbers via Workflow.
• Follow up on a daily basis with VB’s and US managers for any documentation and/or questionnaires that have not been submitted.
• Update case status daily.
• Scan and submit requests for educational evaluations.
• Assemble case files for attorney to review.
• Update VisaTrax/Zoom once evaluation received.
• Assign to case manager for processing.
• Process and respond to a high volume of client inquiries (for example: timeframe of filing, explanation about questionnaires, status updates and document verification).
• Close files that will not continue to be processed.

• To support the health and safety of our teams and work spaces, we require employees to be fully vaccinated against COVID-19 or to have received an approved accommodation based on medical condition or sincerely held religious belief or practice, or as otherwise required by applicable law. Please let us know if you’d like to discuss the policy or available accommodations before proceeding with our recruitment process.
• At least 3+ years of office experience required; some immigration experience preferred.
• Bachelor’s degree from an accredited college/university preferred.
• Must be able to achieve basic proficiency in Outlook, Word, Excel, Zoom/VisaTrax, and DMS within a reasonable training period.
• Must be able to operate a multi-line phone, copier, and scanner.
• Flexibility to work additional hours when necessary to reach Firm objectives.
• Must have the ability to work well with a team and independently.

We are not working with outside recruiters for this position. 

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Sick Time, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.