Business Immigration Legal Practice Assistant

• Responsible for management of SF Immigration Team’s incoming mail, facilitating coordination between Data Clerks and legal team, and flagging urgent notices to appropriate attorney/team member when needed.
• Monitor inbox for incoming requests (ranging from operational to legal support) from attorneys, team members, and/or various departments throughout the firm, and process these requests into appropriate system (VisaTrax/Zoom; ChromeRiver, among others).
• Responsible for the timely filing of immigration petitions with government in coordination with attorneys and paralegals, updating all systems as appropriate.
• Support Shareholder in the creation of client PowerPoint presentation leveraging and/or growing skills in data analytics, marketing, and sales.
• Demonstrate excellent communication skills, written and verbal, when liaising with other Ogletree departments/stakeholders as representative of the SF Immigration Team.
• Assist with/be responsible for various client legal compliance projects.
• Prepare and process correspondence and written documentation to support attorney and client needs.
• Maintain paper and electronic files in compliance with internal policies as well improve internal systems and processes as needed.
• Coordinate travel arrangements, prepares expense reimbursement, and schedules meetings and client-related activities.
• Hybrid position.

• 4+ years of experience as a Legal Practice Assistant/Secretary or Administrative Assistant, preferably in immigration.
• Accurate typing of at least 70 words per minute.
• Must be able to achieve basic proficiency in INSZoom/VisaTrax, within a reasonable training period.
• Ability to keep the work area neat and clear of safety hazards so that files are maintained neatly and are easily retrieved.
• Superior attention to detail and organizational skills including filing, calendaring, and proofreading.
• Excellent communication skills, written and verbal.
• Strong computer proficiency in the use of MS Office, document management, time entry, e-filing, and database software.

Please note, we are not working with outside recruiters for this position.

In accordance with California’s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $63,800 and $78,300. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.

Ogletree Deakins offers a robust suite of benefits for our Staff including Paid Time Off, Sick Time, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.