On July 18, 2011, the Department of Labor published a proposed notice and poster employers must use to satisfy the requirements of a 2009 law, which requires employers to post and distribute notification of their obligation to maintain and report records regarding wages, benefits, taxes and other contributions and assessments under the state wage, benefit and tax laws. (P.L. 2009, c. 194.) The Department’s announcement and proposed poster language can be found here.
As the Department explains in its announcement, employers are not yet required to display and distribute the poster, unless and until the 60-day comment period passes and the Department formally adopts the rules and poster. In the event the poster and rules are adopted, employers then will be required, within 30 days, to distribute the notice to all current employees (and to any new hires thereafter), and post the notice in a conspicuous location. The proposed rules would allow the notice to be distributed by email, and the posting to be via the company’s intranet, provided certain safeguards are met.