At Ogletree Deakins, we believe Legal Project Management is one of the keys to our efforts to efficiently deliver high-value and high-quality legal services without surprises. To that end, the firm developed Blueprint, our innovative approach to the goal of delivering the right results, with the right resources, for the right price.
Delivering the right results, with the right resources, for the right price
Blueprint combines our legal project management building blocks, an understanding of your goals and objectives, and a careful assessment of risk factors to prepare strategic budgets and plans. The result: better matter management and desired resolutions.
Prepare the Scope of Work & Identify Needed Resources
Thoughtful, comprehensive planning is critical to meeting your strategic goals. As a first step, Ogletree Deakins attorneys work with you to determine the scope for each matter. This includes an upfront discussion with all stakeholders about your objectives and expectations. Using this information, we can scope the work to align with your expectations and your budget, whether for an alternative fee arrangement (AFA) or another fee structure.
Identify Matter Tasks, Create the Matter Plan, & Assign Resources
Information gathered during the Initiation Phase is used to create a plan and budget that is specific to your matter. Rather than starting from scratch for each new matter, the managing attorney can use pre-defined matter-type templates as a “checklist” to guide this process, further ensuring a well thought out and accurate plan and budget.
The matter plan is created by breaking down the work into its component parts to clearly define responsibilities and create a more accurate budget. Matter plans and budgets are managed using a customized legal project management software tool, called Prio®, which we developed in close collaboration with the Foundation Software Group. This state-of-the-art software allows our attorneys to track the progress of your matters during the Matter Execution phase.
Execute the Plan, Manage Matter to the Budget, & Manage Change and Risk
During this phase, the focus is on monitoring and managing your matter to ensure that tasks are completed on time and on budget. Effective communication is critical to the success of this phase.
As part of the Blueprint legal project management approach, Ogletree Deakins provides clients with budget and status reports detailing matter progress.
Prepare Final Reports, Conduct Post-Matter Review, & Communicate Success
Every completed matter yields information that will be useful for future matter planning. After completion of a matter, we conduct a post-matter review with the team.
During this post-matter review, we examine:
what went well;
what was unexpected;
the accuracy of the original matter plan (including estimates of schedule, people, and budget); and
lessons that may apply to future matters.
Our active monitoring and collaborative approach allows both the client and Ogletree Deakins to feel confident about matter status, likely outcomes, and our joint ability to manage unforeseen risks.
Prio® Legal Project Management Software
Not satisfied with the available legal project management products on the market, we worked closely with the Foundation Software Group to develop a legal project management software tool that was tailored to meet the needs of the Blueprint approach to managing matters.
Prio® is lawyer-friendly legal project management software. This software allows attorneys to easily plan, budget, and manage activities through an easy-to-use web-based system. Prio® provides a platform to actively identify, assess, and convey matter variables and risks that may affect the outcome. Prio® also allows case team members to track and update tasks, mark tasks as complete or highlight aspects of a matter that need attention, and employs automatic notifications to trigger action by the team.